Gyms and studios
FitnessOS — membership and class software for gyms
For gyms, fitness centres, yoga and pilates studios, and wellness clubs
The short answer
The customer books and pays the deposit
Both sides hear back on WhatsApp
The sale lands on a tax-ready receipt
What it costs you today
Where the bookings go.
Members leave quietly. They stop coming, the renewal date passes, and nobody notices until the revenue is already gone. Meanwhile the front desk is answering the same questions about class timings twenty times a day.
FitnessOS puts your timetable, your memberships and your member messages in one place, so joining is easy, attending is easy, and nothing lapses unnoticed.
Every FitnessOS is customised
It is not a fixed package. We shape it around the way your business already works: take what you need and leave what you do not. If you already have a website you are happy with, we will not sell you another one — we add only the parts that are missing.
What we can build
Everything below is available. None of it is compulsory.
Mark what matters to you and we quote only that.
Your digital presence
- A website built to turn visitors into trials and members
- Live class timetable, always current
- Trainer profiles with specialisations and certifications
- Membership plans presented clearly, with what each one includes
- Facility and equipment pages, tour bookings and free trial sign-ups
- Installable web app — no app store needed
- Search optimisation and Google Business profile set-up
Membership and booking
- Membership management with plan tiers and renewal dates
- Online joining and renewal payments
- Recurring billing, with freeze and cancellation handling
- Class booking against limited seats, with a waitlist when a class fills
- Personal trainer sessions against each trainer's real availability
- Member portal showing bookings, plan status and attendance
- Check-in on arrival, with attendance recorded automatically
- Day passes and drop-in bookings for non-members
Training and progress
- Workout plans assigned by a trainer and followed in the member portal
- Nutrition plans alongside the training programme
- Progress tracking — weight, measurements, personal records and goals
- Attendance streaks, milestones and achievement badges
- Rewards and loyalty for consistency and referrals
Messages that go out on their own
- Reminders before every booked class
- Renewal reminders before a membership expires, not after
- Automatic follow-up when a member has not attended for two weeks
- Campaign messages for challenges, new classes and offers
For your team
- Class rosters and attendance for every session
- Trainer dashboard with client lists and progress
- Membership reports — active, expiring, lapsed
- Revenue and renewal reporting
- Staff accounts with permissions
How we work
From a 20-minute call to a system you own.
Diagnose
A 20-minute call about how bookings, payments and messages work today, and where they break.
Quote
A written scope and quote for your project. Nothing is built until you agree it.
Build
Payments, WhatsApp and the dashboard, tested end to end, in your brand and your language.
Launch
We move your data across, show your team, and stay close through the first week.
Questions
FitnessOS, answered.
Can members book classes with limited seats?
Yes, with a waitlist when a class fills and a place offered automatically when one frees up.
Does it handle renewals?
Yes — plan tiers and renewal dates, online joining and renewal payments, recurring billing with freezes, and reminders before a membership expires.
Can trainers manage their own clients?
Yes. Trainers get a dashboard with their client list, session bookings against their real availability, and the plans they have assigned.
The services inside it
What we actually build.
The other systems
For a different business.
Tell us how bookings work today.
Send a WhatsApp message with what you run and how people book. We reply within one business day, and we'll say plainly whether we're a fit.
No pitch deck · No obligation